Thursday, September 24, 2009

An Open Letter to Wedding Church Coordinators

My church - St. Barnabas Episcopal, Bainbridge Island, WA on the day of my wedding. Do you LOVE the dendrobium orchids? (I do!)

Today's post is taken directly from the talented team at If you haven't taken time to look at their website, you should pay them a visit. The picture at the top of their home page is worth the trip alone! Thanks, Shauna.

Dear Wedding Church Coordinators,

I’d like to introduce myself, I’m a professional event/wedding planner. Professional in the fact that this is my full-time job, assisting clients with their weddings. It feeds my family and keeps my lights on. This isn’t a whimsical hobby, so I take my responsibilities and the happiness of my clients very seriously. I have a dedicated office space, published telephone number, business website, business license and file business taxes. Just wanted to clarify the “professional” part of my statement before I carry on.

With that said, I would like to personally apologize for the dozens of ignorant girls that came before me that said they were “wedding coordinators”. Many of them just finished their own wedding (which was really, really awesome by the way) and they are now helping their BFF/MOH get married by coordinating her wedding. Their frame of reference has been to make themselves happy and being catered to by other vendors at their own wedding. For the many times these “coordinators” stepped on your pews, moved furniture around on the altar and dug in your closets, I will apologize for them. The next time one of these little darlings skip into your church, please feel free to give us a call; we’ll hold her down and you can dunk her head in the baptismal pool repeatedly.

You see these precious angels ruin it for professional planners. When we walk in the door, you are already rolling your eyes and exhaling loudly. I understand your frustration. But I’d like to have you stop for a moment and take a closer look. Does the wedding planner have a professional business card (not an ink-jet card with perforated edges)? Does the planner ask questions that make it painfully obvious she has done this before? Is the planner respectful to you and your place of worship? Does she inquire about setup times and when the wedding party must leave the church so mass or other ceremonial programs can start? These are telling signs that this person knows what she/he is doing.

Please remember we are not there to usurp your authority. This is your church, your sanctuary and place of Worship of God. Professional wedding planners know this and treat it accordingly. We know that most likely you met the bride, once at the time of her visiting the church and giving you a signed contract/retainer. And the second time again at her Rehearsal. However, we have been with her throughout the whole planning process. We have fielded the teary phone calls, countless emails and numerous meetings. It only makes sense that since we know her this well, that we should be the ones to line up the wedding party and take care of their needs. Also, it is our job — we are paid to do this.

I submit a crazy idea for your consideration. We’ll take care of the duties of lining up the wedding party, sewing last minute buttons, making sure food is there for them and you will coordinate your church. Meaning, you know where the lights are, keys to doors, reserved signs for pews, etc. We could work together in harmony and unity. So the end result is that our mutual client has a terrific, stress free wedding day.

Thank you for your time, and we’ll see you on Saturday.

In Christian Love,



Charming Events said...

What a GREAT letter! Thank you...

Elizabeth Bailey said...

Thank you Saundra for a thoughtful, respectful post about an issue that has been a problem for professional wedding planners for a while and thank you Jody for re-posting it here. It is well written and gets to the heart of the matter without being whiney.